Diane Jones, sales and marketing specialist with the Temple Convention and Visitors Center, was the guest speaker at the Harker Heights Kiwanis Club meeting Tuesday.
Her main responsibility with the city of Temple is coordinating activities at the Frank W. Mayborn Civic and Convention Center.
Through a group participation exercise, Jones distributed a sheet to members containing questions and answers about event planning and related topics.
From that exercise, the club learned that planning an event is one of the most stressful jobs, rating just below being a police officer.
The questions also covered other topics such as budgeting, event theme, decorations, invitations and entertainment. Jones said a majority of an event’s budget goes toward food and beverages. She added that raising money for an event is best accomplished through admission fees, raffles and sponsorship.
“When making a guest list, planners should be most concerned about food allergies and other special accommodations,” she said.
The Mayborn Center has private rooms for meetings for as few as eight and a main ballroom that seats 950.
“The rental cost of the Mayborn Center is $1,100 per day to use the entire facility in addition to a $200 set-up fee,” Jones said.
The meeting ended with a discussion of the upcoming “All You Can Eat” Kiwanis Pancake Supper from 5:30 to 8 p.m. Feb. 22 in the Harker Heights Elementary School cafeteria. Tickets are $6 for adults and $4 for children age 12 and younger. Call Charles Sweeney at 254-690-8899 or go to www.kiwanisharkerheights.org.