The cost of doing city business in Harker Heights is getting cheaper.
Council members on Tuesday voted to authorize City Manager David Mitchell to sign a production agreement with Document Management Professionals Business Process Outsourcing of Belton.
The outsourcing of utility bill printing and mailing was approved as part of the fiscal year 2013-2014 budget.
Alberta Barrett, finance director, said staff looked at two companies recommended by Tyler Technologies, the city’s current utility software provider: DMP BPO and Information Outsource.
She told council members that DMP BPO offered the best pricing of the two companies and will ultimately save the city more than $20,000.
The city currently spends more than $37,000 annually, which includes paper, envelopes, ink and annual maintenance fees for the folder and inserter. The Belton-based company will charge the city $14,580. Monthly inserts currently cost the city $507, so outsourcing will save the city $100.
Barrett said if printing and mailing remained in-house, the city would have needed to purchase a new folder/inserter to replace the current one. The cost of a new machine would be $40,000.
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