• October 1, 2014

Hosting quilt show includes juggling many moving parts

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Posted: Friday, March 28, 2014 4:30 am

What does it take for a quilt guild to produce a quilt show? You need a chairman. Then a perfect venue needs to be found. Of course, money is required to fund the show. And most important, participation by all guild members. Sounds simple, right? It can be when all the pieces fall into place.

The Crossroads to Texas Quilt Guild recently held its biennual quilt show at the Killeen Civic and Conference Center. The guild is celebrating its 30th anniversary this year, and this was the 15th quilt show it produced. I’ve been involved with these shows in one capacity or another.

After one or two shows, you get pretty good at surrounding yourself with guild members to help you with all the details needed for a smoothly run activity. For example, you need someone to find judges and sign contracts and arrange for their lodging; someone to find vendors, collect their fees, and make sure they are happy once they get to the show venue; someone to be in charge of advertising. A very organized person is needed to oversee the registration of quilts being entered into the show, which also includes being available to receive the quilts for hanging. People are needed to make sure the admission table is manned. People are needed to welcome attendees and urge them to buy tickets for the raffle quilt. People are needed to collect donations for the Guild Country Store and operate it. People are needed to hang the show, and take everything down — both are very big jobs and need many helping hands.

Our guild hosts a silent auction, and someone is required to organize this activity. During the show, the all-important Quilt Angels are required to protect all the quilts. These are the people walking around wearing white gloves who remind you to “please don’t touch the quilts” so they aren’t damaged.

Our guild also hosts a very prestigious traveling trunk exhibit from Hoffman Fabric Manufacturer. A person is needed to arrange for the exhibit to arrive in time for the show, to hang the exhibit, then take it down, pack it, and ship it to the next recipient.

Finding funding for such a big project is essential. We are lucky to have the Killeen Arts Commission to help us fund our show. And, yes, a person is needed to attend all the required workshops/meetings, complete the grant application, and within 45 days after our event, make sure the required paperwork and video is submitted to the commission for its approval.

On behalf of Joyce Mayer and myself (co-chairwomen for the Crossroads to Texas Quilt Guild), I would like to thank every single person who helped in any way to ensure the quilt show we just had was a success. We would like to thank all the vendors. Every one of you were essential in helping us produce a very successful quilt show.

The next Crossroad to Texas Quilt Show will be in March 2016 at the Killeen Civic and Conference Center. Mark your calendar. And if you’re a quilter, it’s time to start working on your entries.

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