After an October investigation uncovered widespread theft within Killeen’s Fleet Services Division, the city’s motor pool has been under intense scrutiny to tighten its internal controls, which had been ignored by employees for years.
Since the investigation, the city installed a security gate and security cameras to protect the fleet services barn from future theft, however, an overhaul of the grossly mismanaged department is in store, city spokeswoman Hilary Shine said.
“The city has made changes in management to bring new leadership to Fleet Services,” Shine said. “The leaders are charged with reviewing and enforcing standards and policies to change the culture that existed in that division.”
In a public hearing Wednesday, one of the city’s attorneys, Jeris Mapes, described the system of theft at the Killeen Fleet Services Division as “horrendous.”
An audit of the division, which was performed in October, indicated many items missing from the inventory, including 48 tires, vehicle parts, engines, tools and 2,730 gallons of diesel fuel valued at $7,819.
The city’s internal auditor Amanda Wallace testified last week that documents required for the disposal of 23 city vehicles were nowhere to be found.
“There could be a perfectly good explanation, but we don’t have it,” Wallace said during Wednesday’s hearing.
An amnesty period given by the Killeen Police Department — where employees were allowed to return stolen items without punishment — generated a stockpile of property including many tires, Wallace said.
A new fleet services director, Frank Tydlacka, will take over Thursday.
Stu McLennan, who was hired April 9 as executive director of Support Services — a new position — will oversee the Fleet Services Division.
No changes have been made to the gasoline distribution procedure, Shine said.
The current procedure requires an employee to swipe a vehicle key fob — a plastic covered electronic device assigned to each vehicle — and enter the vehicle mileage and their personal identification number, Shine said.
The quantity of tools stolen from the Fleet Services barn is a mystery, but Shine said the city is enforcing tight inventory requirements for all parts and tools in the barn.
“Inventory controls are being enforced and random sampling is accomplished to ensure compliance,” Shine said. “Complete parts and equipment inventories are being accomplished.”